Lowongan Kerja Usaid (Full Time) : Supervisory Administrative Management Specialist (Exp 12 April 2018)

The United States Government, represented by the U.S. Agency for International Development (USAID) based in Jakarta, is seeking applications from qualified Foreign Service Nationals to provide services as 

Supervisory Administrative Management Specialist, FSN-11 (Full Performance Level) 
Post Code : B02004

Salary start from Rp346.962.617 per annum depending qualification, experiance and salary history

BASIC FUNCTION OF POSITION
This position is located within the Executive Office (EXO), USAID/Indonesia and its purpose is to serve as FSN Deputy to the Supervisory Executive Officer (S/EXO). The incumbent is supervised directly by the S/EXO. The incumbent manages the full range of the Mission’s administrative functions to ensure support for implementation of the development strategy.

The incumbent has the concurrent responsibility for supervising the Human Resources Unit (HRU) and Communication and Records (C&R) Unit and provides work guidance to the EXO personnel in the work units of: (a) Procurement and (b) Data Management Center. As the designated Supervisor, the incumbent directly supervises the HRU staff and the Supervisor of the C&R Unit, both units totaling seven staff. With the S/EXO,the incumbent serves as the recognized expert in the field of personnel, human resources, training, security and travel management with overall responsibilities for USAID/Indonesia personnel, human resources, training, security, travel and operational/logistical management functions. The incumbent is responsible for policy formulation, implementation, data collection and analysis, consultation, monitoring and advisory functions of a wide range and complex nature.

As an integral member of the USAID/Indonesia Senior Management Team and supervisor of the HRU and C&R Units, the incumbent develops work plans, assigns work, provides guidance and monitors performance of these subordinates. The incumbent approves Time & Attendance Reports, overtime, annual leave usage, recommends employees for awards, promotions or disciplinary actions, and on an annual basis evaluates the work of all subordinates. The incumbent proposes and develops for S/EXO approval the office’s training, travel and annual leave plans.



REQUIRED QUALIFICATIONS & SELECTION CRITERIA
In order to be considered for the position, a candidate shall be an Indonesia Citizens. The candidate must meet the minimum qualifications listed below. Consideration and selection will be based on a panel evaluation of the evaluation criteria factor below. Please note that only shortlisted/finalist applicants will be interviewed or contacted. USAID does not pay for any expenses associated with the interviews unless expenses are pre-authorized.

Reference checks will be conducted on those candidates selected for an interview. The applicant’s references must be able to provide substantive information about his/her past
performance and abilities. Interviews and a writing exercise may be requested. Applicants are required to prepare a
brief narrative demonstrating how prior experience and/or education and pembinaan address selection criteria factors listed below.

a. Education ( 5 points)
Minimum Bachelor degree in management, public administration, operations management or business administration or other equivalent field is required. Additional Education in these fields is desirable.

b. Prior Work Experience (20 points)
 Minimum of 7 years of progressively responsible experience in administrative or operation management is required. Management experience will be as a hands-on administrative officer and in positions where supervisory and leadership excellences are requirements for success. Additional Experience in these fields is desirable.

c. Language Proficiency (10 points)
Fluent English required, Level IV in speaking & reading. Incumbent must be able to write and communicate well, producing and explaining complicated work as needed. Higher levels of Language Proficiency desired

d. Job Knowledge (15 points)
Ability to become knowledgeable in all applicable USG regulations, laws,policies and requirements, such as the Administrative Directive System (ADS), the FAR and AIDAR, ICASS guidelines as well as applicable Department of State and other Standardized Regulations and Federal Travel regulations, pertaining to administrative management. The individual must have a sound knowledge of GoI laws, regulations and policies. The position requires the
individual to serve as one of the two principal experts of USG and USAID administrative and human resources-related matters. Additional Job Knowledge in these areas is desirable

e. Skills and Abilities (50 points)
• Advance level of analytical skill, professional expertise, and sound judgement is required;
• Developed management skills are essential, along with being highly organized;
• Must have the ability to perceive quickly and accurately the status of programs and operations, analyze the causative factors and recommend creative solutions;
• Must have good, standard computer skills;
• Must be able to work under pressure managing a variety of administrative, managerial, supervisory and personnel issues (i.e., multi-tasking);
• Speed and quality of execution are key assets, as is high energy;
• Must have advance social skills to interact effectively with senior officials in USAID and Embassy Jakarta;
• Must be able to make formal presentation to the Mission Director and other senior USAID officials and committees;
• Must be able to compile and present detailed administrative presentations in a concise and fully professional manner;
• Must be capable of effectively supervising staff and of directing and coordinating various elements in a fast-moving environment;
• Must be able to maintain effective working relationship within and outside USAID and outside of USAID and demonstrate excellent teamwork and leadership skills and the ability to work collaboratively with co-workers;
• Must be able to help USAID achieve its development objectives for Indonesia including helping to constructively strengthen the capacity of local entities where necessary; and must work effectively with local and international
partners, all of whom have varying capacity levels. Additional Skills and Abilities in these areas are desirable

HOW TO APPLAY 
A. Please send a completed and signed Form DS-174 and a curriculum vitae containing the following information. Forms is available at 
https://eforms.state.gov/Forms/ds174.pdf

1. Personal Information: Full name, mailing address (with Zip Code) day and evening phone numbers, social security number, country of citizenship,2. Education: high school name, city and State (Zip code if known) date of
diploma or GED; colleges and universities, name city and State (Zip code if known, majors, type and year of any degrees received;
3. Work Experience: give the following information for your paid and nonpaid work experience related to the job for which you are applying (do not send job descriptions); job title (include series and grade if Federal job), duties, and accomplishments, employers name and address, upervisor's
name and phone number, starting and ending dates (month and year), hours per week, salary. Indicate if we may contact your current supervisor;
4. Other Qualifications: job-related pembinaan courses (title and year), job related skills; for example, other languages, computer software /hardware, tools, machinery, typing speed, job related certificates (current only), job-related
honors, awards, and special accomplishments, for examples, publications, memberships in professional or gaji societies, leadership, activities, public speaking, and performance awards (give dates but do not send documents unless requested).

B. Applicants must also include in their application package as follows:
1. A cover letter of no more than 3 pages that demonstrates how the candidate’s qualifications meet the work requirements;
2. A curriculum vitae which, at a minimum, describes education, latest
experience and career achievements;
3. Names, current and accurate contact numbers (e-mail and phone) of three professional references that have knowledge of the applicant’s abilities to perform the duties set forth in the solicitation; All of the above information must be included in the application package in order for the
package to be considered complete.

IV. MAILING ADDRESS
Interested candidates should send the above information via US or International mail to the
attention of: Mr. Albert Carrera, Contracting Officer, at one of the following addresses 

E-MAIL: jktrecruitment@usaid.gov
(Subject: B02004 USAID Supervisory Administrative Management Specialist, FSN11)
USAID Human Resources Office
c/o American Embassy Annex,
Gedung Sarana Jaya, Jl.Budi Kemuliaan I/1, Jakarta 10110

Applications must be in the EXO Office, USAID/Indonesia, no later than April 12, 2018 at 4:00 p.m. Jakarta Time.
highest federal civilian grade held (also give job series and dates held). 

Sumber : Laman Usaid ibarat yang tayang di Kompas, Sabtu 31 Maret 2018